Still Unsure About How To Chose An Employee Onboarding Software? Read To Find Answers


The importance of a memorable employee onboarding experience can seldom be understated.

A flawless onboarding leads to a combination of essential factors some of which include: a productivity boost, a sense of belonging, an increase in trust, increase in overall happiness levels as well as lower employee attrition rates.

With this being said, managing onboarding can be every HR’s worst nightmare, especially if you are a perfectionist.

Come technology to the rescue!

In recent years there has been an explosion of software to ease the increasingly complex data-driven work that is now part of every modern workplace.

Employee onboarding software is a relatively new phenomenon, albeit one that is God-sent for those who intend to leave a lasting onboarding impact on the minds of their employees.

Choices are aplenty for those who wish to take this route and make full use of tech. But as we all know, with great choices comes great confusion.

“Which software is the best for my company?”

“Will it burn a big hole in my organization’s pocket?”

“Will it lessen my workload by a significant margin?”

These and many other questions are sure to be running through your mind, especially if your organization is not as tech-savvy as you would have liked it to be.

Cast all your worries aside. We are here to help you!

Listed below is a list of things you need to keep in mind before you finally zero in on the best employee onboarding software for your business:

1. Get something suited to your industry

Every industry has its own uniqueness, and that applies even to the talent it hires. In order to make the onboarding experience truly memorable, you must find software that is tailored to your industry requirements.

Pro tips:

  • Research on software commonly used by other companies operating in your industry
  • Look very closely at how the software has been rated by those in your industry
  • Have a frank chat with the brains behind the software to know if it is indeed what you had envisioned it to be

2. Ensure that the software is user friendly

Not everyone is a tech geek, and it is a mistake to expect all to be one. Technology has evolved so as to make it easy for humans to navigate the world, it should never be boring or unsightly.

Pro tips:

  • The software should firstly have a clean User Interface that is pleasing to the eye; if the sight of the interface puts you off – that is a big red flag
  • The software must be easy to navigate and not something that takes years to learn in order to make the most of it
  • The end-user of the software must always be consulted for their advice as they are the ones who will be ultimately using it

3. Read the reviews

There is no better way to play it safe than choosing software that has been praised by thousands of past users. It is a clear sign that the software has been trusted and found to be satisfactory.

Pro tips:

  • Read reviews from multiple sources online and not just one
  • Beware of fake/paid reviews by learning more about the person who has posted it
  • While ratings are great, they can sometimes be dangerously deceiving, hence read the elaborately written reviews to obtain an accurate picture

4. Think from the employees’ perspective

Do not lose sight of why you are picking software in the first place – to help your employees have the best possible onboarding experience.

So there is no better way to choose the right one than putting yourself in the shoes of the employees about to be onboarded.


What would they want?

Pro tips:

  • When picking the software, study its features thoroughly
  • Envision the end result of your onboarding – then look at how the software can help
  • If needed, ask your experienced employees how they would have wanted the onboarding experience to be, and keep that in mind before you make the purchase

5. Take the help of a tech consultant.

Technology consultants are those who study your organization’s requirements, then suggest the best tech solution to your problem. They are industry experts and know the best of what the tech market has to offer.

Their insights can often prove to be invaluable.


Pro tips:

  • Work with your tech consultant right from the get-go in order to keep them aligned with your business requirements
  • Have a frank discussion with them at every stage, so you know what you are getting yourself into
  • Keep in mind that tech consultants are just that – consultants; you need not consider their word as gospel, if you do not approve of their opinions then feel free to reject it and go your own way

6. Be conscious  of your company culture.

Every company stands on a firm company culture that is unique to them and one you take immense pride in.

The onboarding experience should firstly be an attempt to align the new employees to your organization’s culture and help them absorb it.

Naturally, the software you use must assist you in achieving this lofty goal.

Pro tips:

  • Ask yourself if the software is the best the market has to offer
  • The mission, vision, and values of your company must be clearly communicated during the onboarding, and the software must be well suited for that
  • Have a discussion with all those involved with your company and ask them their thoughts on organizational culture before you make the final decision

In conclusion

While choosing an employee onboarding software is no mean feat, you need not get yourself in a tizzy over which one to zero in on.

It is a beautiful opportunity to have so many choices in front of you.

Yes, you would surely have other constraints such as your budget, but even if you factor that in, you still have enough options to leave you with a smile at the end of it.

Remember that choosing the right software is a mission only half accomplished. It is now up to you to make the most of it by using it right.

So go ahead and give your employees an experience they will never forget!


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